Built to strengthen stewardship. Designed to pay for itself.

Stewardship & Giving Systems

Healthy giving does not happen by accident. It is the result of clear systems, biblical teaching, and consistent discipleship.

Pastor’s Shadow helps churches build and strengthen stewardship systems that encourage generosity without pressure or manipulation. We provide both the structure and the plan to help churches grow giving in a healthy, sustainable way.

This includes:

• A clear stewardship plan with recommended teaching rhythms

• Guidance on stewardship classes, workshops, or sermon series to offer

• First-time giver follow-up systems

• Second and third time giver engagement

• Lapsed giver re-engagement pathways

• Intentional care and discipleship for generous givers

• Creation of systems and workflows in Planning Center for simple, consistent follow-up

• Clear reporting and accountability structures

When implemented consistently, these stewardship systems typically increase church giving by 20 percent or more, often enough to fully cover the cost of our services.

Churches are given a practical roadmap they can follow, not just ideas. The goal is to disciple generosity, strengthen trust, and increase giving through clarity, consistency, and care.

First-Time Visitors & Connections

We help churches build clear, intentional pathways for guests and members.

Includes:

• First-time visitor processes

• Connection cards and digital forms

• Follow-up systems and timelines

• Clear next-step pathways (membership, serving, groups)

• Retention strategies that reduce drop-off

The goal is simple: people feel seen, known, and guided instead of lost.

Volunteer Growth & Retention

Healthy churches depend on healthy volunteers.

Includes:

• Volunteer onboarding systems

• Clear role descriptions

• Training and accountability structures

• Retention and burnout prevention

• Leadership pipelines for future ministry leaders

We help you move from “we need help” to “we develop people.”

Hospitality & Security

Safe and welcoming environments matter.

Includes:

• Hospitality team structure and training

• Guest flow and signage best practices

• Security team setup and policies

• Child safety protocols

• Support with security-related grant preparation when available

We help churches balance warmth with wisdom.

Church Databases & Technology

Systems should serve people, not frustrate them.

Includes:

• Planning Center setup, workflows, and optimization

• Church App setup

• Subsplash setup and integration

• Text-in and CRM Automation

• Giving, check-in, events, list, and communications workflows

• Data cleanup and standardization

• Training for staff and key volunteers

We help churches actually use the tools they already pay for.

Websites & Digital Presence

Your website should answer real questions clearly.

Includes:

• Website structure and content clarity

• Visitor-focused navigation

• Service information and next steps

• SEO and content alignment

• Online giving and connection forms

A clear website reduces confusion and increases trust.

Financial Systems, Audits & Reviews

Financial integrity builds long-term credibility.

Includes:

• Budget structure and reporting

• Internal financial controls

• Preparation for audits or financial reviews

• Board-level financial communication

• Stewardship systems that support generosity

We help churches steward resources wisely and transparently.

501(c)(3) Status & Compliance Support

We help churches understand the process and prepare correctly.

Includes:

• 501(c)(3) readiness guidance

• Documentation checklists

• Application preparation support

• Compliance best practices after approval

We don’t cut corners. We help you do it right.

Kids Ministry Systems

Children’s ministry requires strong structure, not just good intentions.

Includes:

• Volunteer screening and training

• Check-in and safety processes

• Classroom flow and policies

• Parent communication systems

• Scalable ministry models

Strong kids ministry protects families and builds trust.

Worship Services & Service Flow

Sunday services should feel intentional, not rushed or chaotic.

Includes:

• Service flow best practices

• Team coordination and transitions

• Time management and planning

• Communication between worship, tech, and leadership

• Continuous improvement reviews

We help services flow smoothly without losing spiritual depth.

Hiring, Staffing & HR Support

People problems usually come from unclear systems.

Includes:

• Hiring frameworks and role clarity

• Staff onboarding systems

• Healthy accountability structures

• HR policies and documentation

• Leadership coaching for supervisors

We help churches hire wisely and lead well.

Additional Support Areas

Every church is different. Support may also include:

• Board structure and governance alignment

• Ministry audits and assessments

• Strategic planning and execution

• Crisis response support

• Executive pastor–level advisory support

How We Work

Pastor’s Shadow works behind the scenes, alongside pastors and leadership teams, providing clarity, structure, and steady guidance.

You don’t need another consultant.
You need a trusted operational partner.